**Source URL:** https://clinical.veevavault.help/en/gr/22371/index.md

# Assigning Sites to Portal Users (eTMF)

Users with the license type Portal User have certain limitations related to their assigned study sites. Namely, when these users create a new document or use the Study Selector, they can only see and select object data records related to their assigned sites.

  * _Study_: Only see studies related to the assigned study sites
  * _Study Country_: Only see parent study countries for the assigned study sites
  * _Study Site_: Only see assigned study sites
  * _Product_: Only see products selected for the study associated to the assigned study sites

For example, Bruce has three assigned study sites (4841, 4842, 4843) for one study country (United States) and two studies (VVT722-401, VVT485-302). These studies are both for the product VeevaProm. When Bruce uploads a new document, the _Study_, _Study Country_, _Study Site_, and _Product_ fields only allow him to select from the items listed above.

Note that site assignments do not affect document role-level security. Portal users may see documents for sites not assigned to them, if they have roles on those documents. Depending on document roles, they may not see all documents for the sites assigned to them.

## Accessing Site Assignments

To assign sites to users, you must have a security profile that grants the **Users**: **Edit** permission.

You can assign sites from **Admin** > **Users & Groups** > **Vault Users**. When you open the _User_ record details page for a user with the _Portal User_ license type, you'll see the **Assigned Study Sites** section. This section does not appear for users with other license types.

## How to Assign Sites to Users

To change a user's site assignments:

  1. Navigate to **Admin** > **Users & Groups** > **Vault** **Users**. Click on the user's name to open the record details page, and then expand the **Assigned Study Sites** section.
  2. Click **Edit Assignments**.
  3. From the dialog that opens, find the appropriate study sites using the search and filters, or by browsing.
  4. Use the checkboxes to assign the sites.
  5. If you need to remove a site assignment, clear the checkbox.
  6. Click **Close** when done. Users will immediately have access to the assigned site.