Managing Subject & Enrollment Metrics Jobs (CTMS)

This page provides details on how Vault updates the metrics related to subjects and subject enrollment. For general information about CTMS, see CTMS Overview.

Updating Metrics

Vault updates the metrics for the components on the Study Manager Homepage and CRA Homepage with a few different jobs. The jobs function as follows:

Job	Dependencies	Scheduled Start Time	Description
Update Metrics Job	Runs when you add a new Subject, remove a Subject, or update a subject’s Study, Study Country, Study Site, Subject Status or, if calculating Date-Based metrics, subject status dates, such as Enrolled Date.	Starts 1 hour after the first change to a subject	Only updates metrics and, if applicable, metrics over time records for areas that you added or changed. For example, if you add an Enrolled Date to a subject, only the Total Enrolled metric/metric over time is updated. This job will also update or create Enrollment Status Logs.
Update Monitored Metrics Job	Runs when you add a new Monitored Subject, remove a Monitored Subject, or update a Monitored Subject’s Subject Status or if calculating Date-Based metrics, subject Status dates, such as Enrolled Date.	Starts 5 minutes after the first change to a Monitored subject.	Vault creates a set of monitored metrics the first time this job runs. Vault keeps monitored metrics in-sync with changes you make to monitored subjects.
Recalculate Enrollment Metrics Job	Runs when you execute the Recalculate Enrollment Metrics user action on a study.	User Determined	Recalculates all actual metric values (Actual Total Enrolled, Actual Completed, etc.) on all metrics and, if applicable, metrics over time-related object records at the Study, Study Country, and Site levels. If calculating Date-Based metrics, Vault will also recalculate Enrollment Status Logs. For studies using “Metrics Only” or “Transferred Metrics”, all Metrics values will be reset to zero by this job.
Update Metrics (Metrics Only) Job	Runs when a study has a Metrics Calculation value of Metrics Only	Starts 1 hour after the first change to a metric	This job updates metrics changes automatically from study sites to study countries and study countries to study level. It also creates Enrollment Status Log records for days with changes.